TERMS & CONDITIONS

By registering, all delegates, advisors, schools, and participants in all capacities hereby agree to comply with the following terms and conditions set forth by Yale Model United Nations South Asia (“YMUN South Asia”). The following Terms and Conditions describe the fees, deadlines, policies, and disclaimers of YMUN South Asia, amongst other items.

Eligibility

  • Delegate Eligibility

    • Registered delegates who will be participating in YMUN South Asia must be currently enrolled in a middle/secondary school, junior college/high school, OR a recent high school graduate who has not yet begun their undergraduate studies.

    • Registered delegates should be 13 - 19 years old by the time of the conference.

    • The staff and Secretariat of YMUN South Asia reserve the right to investigate the eligibility of any delegate and to expel without furnishing any cause or refund to an individual determined to be ineligible for participation as a delegate.

    • Delegates must submit a signed Liability Waiver form to attend the conference, regardless of whether they are attending with or without an advisor.

    • Delegates under 18 years of age must have their parent or legal guardian sign the Liability Waiver.

    • Delegates who do not meet these requirements may not attend the conference.

    • International delegates are responsible for securing their own visas, if necessary. Where applicable, YMUN South Asia will provide visa letters upon request.

    • If a student is found to be ineligible for the conference or has any behavior that is found to be disruptive or detrimental to the conference, they will be dismissed without refund.

  • Delegation and Advisor Eligibility

    • Delegations are responsible for securing their own hotel reservations.

    • Advisors must submit signed liability forms for their delegates and a completed advisor agreement, both provided by Yale MUN South Asia, in order to participate in the conference.

    • If a delegation, delegate, or advisor is found to be destructive to the conference or causing harm to others, they may be dismissed immediately without refund. They, along with the respective delegation, may be prohibited from attending any YMUNs in future years.

Conference Conduct

  • General Standards

    • By attending YMUN South Asia, delegates, advisors, and delegations agree to abide by the standards of conduct outlined in these Terms and Conditions.

    • YMUN South Asia reserves the right to determine the scope and definition of unacceptable behavior that is deemed detrimental to the conference or not in compliance with these Terms and Conditions and to take appropriate measures to discipline or dismiss the offending delegate, advisor, or delegation without refund.

    • Neither YMUN South Asia nor Yale is responsible for any loss, injury, harm, illness, or infection with any consequences that occur for any reason whatsoever, however arising, during the course of YMUN South Asia. Advisors assume all responsibility for themselves, delegates under their supervision, and anyone else accompanying them at the conference.

    • YMUN South Asia will strictly enforce an environment of respect among delegates, advisors, and staff.Any form of harassment or bullying will not be tolerated, and such conduct may result in expulsion from the conference and/or other severe consequences determined by YMUN South Asia.

    • Delegates and advisors are responsible for ensuring full delegation attendance at the conference. Attendance will factor into award considerations. YMUN South Asia does not assume responsibility for making sure that delegates do not skip committees beyond taking attendance and reporting absences to advisors.

    • There is a strict policy against the consumption of alcohol, tobacco, and other controlled substances during the conference. Delegates found with or consuming such substances will be expelled from the conference.

    • Delegates who are experiencing sickness, fever, nausea, or other signs of illness may not attend committee sessions. Chairs will take such absences due to illness into account when determining awards.

    • YMUN South Asia reserves the right to take the temperature of delegates and advisors, screen delegates and advisors for illness, or otherwise monitor the health and safety of those attending the conference. Those not complying with such guidelines will be subject to possible expulsion from the conference and/or other consequences determined by YMUN South Asia.

  • Delegate Conduct

    • Delegates must abide by the standards of conduct outlined in these Terms and Conditions. Any infractions will factor into awards considerations and a delegation’s ability to attend future YMUN South Asia conferences.

    • YMUN South Asia reserves the right to define unacceptable behavior and to take appropriate measures to discipline or dismiss the offending delegate without a refund.

    • Business attire is required for the entirety of the conference and will be enforced. Failure to comply with this may result in a delegate being asked to leave the committee and change into appropriate attire. Questions regarding this policy can be directed to the Secretary-General.

    • During the course of YMUN South Asia, we may use photographs, videos, films, or other media to record or otherwise capture your delegate’s image or voice or material resulting from his or her activities or performances. By attending YMUN South Asia, you agree to the following terms:

      • You grant to YMUN South Asia the permanent right to use the Images and Recordings in all types of media that support YMUN South Asia’s not-for-profit mission.  This permission includes use and/or editing of the Images and Recordings in any new types of media both during the duration of Program and any other subsequent related activities in the future.

      • You waive the right to inspect or approve the finished product, including written or electronic copy, wherein your or your delegate’s image appears.

      • Neither you nor anyone else acting on behalf of you or your delegate will have any right to approve or be paid for YMUN South Asia’s use of the Images and Recordings. 

      • You acknowledge that the photographs or videos may be used for informational or promotional materials, but YMUN South Asia is not under obligation to use them.

      • Neither you nor anyone else acting on behalf of your delegate will have any right to make a legal claim as a result of YMUN South Asia use of the Images and Recordings.

    • YMUN South Asia has a no-tolerance policy for plagiarism or the use of AI software such as but not limited to ChatGPT. Delegates found committing plagiarism or using AI software will be disqualified from awards consideration and may be expelled from the conference and/or subject to other severe consequences without refund.

    • Delegates must abide by YMUN South Asia’s in-committee technology policy. Computers, laptops, cellphones, and other Wi-Fi-enabled devices may only be used during unmoderated caucuses at the discretion of their chairs. Failure to comply with this policy may be met with consequences as ascribed by the respective committee chairs and YMUN South Asia Secretariat members.