Listed below are the registration policies and deadlines for YMUN South Asia. YMUN South Asia maintains the right to change deadlines at its discretion. Missing deadlines may result in additional fines, an inability to account for country preferences, a failure to accommodate for a delegation, and less pre-conference delegation preparation.

• Registration Policies

  • All delegations must register through the official YMUN South Asia registration site.

  • Registration will be processed on a rolling basis until capacity is reached.

  • YMUN South Asia will not hold any placements for delegations who have not submitted their
    payment.

  • Delegations that have completed registrations but are not accepted through the rolling process will be placed on a Waitlist. Should a spot become available, delegations will be informed and their registrations confirmed. YMUN South Asia will do its best to inform Advisors and Delegations of their status on the Waitlist as early as possible and will provide a final decision as soon as possible.

  • All registered delegations must adhere to the deadlines and fees outlined in these Terms and Conditions. Failure to do so may result in late fees and/or the inability to attend YMUN South Asia.

• Registration Deadlines

  All deadlines are 23:59, India Standard Time

  • May 15th, 2026: Early Bird registration period opens.

  • July 15th, 2026: Early Bird registration period closes.

  • October 16th, 2026: Regular registration period closes. All payments are due at this time.

• Fees

  Failure to pay the following fees will result in an inability to attend YMUN South Asia.

  • Delegate Fee: Early Bird - $150 USD, Regular Registration - $190 USD

  • Advisor Fee: $60 USD

    Payment should be made through our registration link. Country and committee assignment preferences will be honored in the order in which payment is received.

• Refund Policy

  • Cancellation requests must be submitted via email to delegations@ymunsouthasia.org and president@ymunsouthasia.org.

  • 100% refunds are permitted until September 28, 2026. After which, 100% refunds are permitted within 7 days after payment and registration.

  • Cancellations prior to 60 days before the event starts: YMUN South Asia charges 40% of the total registration fee.

  • For cancellations between 31 and 60 days before the program starts, YMUN South Asia charges 60% of the total registration fee.

  • For cancellations between 8 and 30 days before the program starts, YMUN South Asia charges 80% of the total registration fee.

  • For cancellations 7 days or less before the program starts, YMUN South Asia charges the full registration fee.

  • Exceptions:

    • All exceptional cases and the evidence collected must be received by the YMUN South Asia secretariat no later than 7 working days before the scheduled event date.

    • If the YMUN South Asia secretariat approves your case, you will receive a full refund.

    • If the YMUN South Asia secretariat does not approve your case, the terms indicated in section 1 will apply.

    • We define exceptional circumstances as:

      • Serious medical conditions that prevent you from attending or performing normally on the day of the program; such conditions require proof by means of a medical certificate from a qualified doctor;

      • Evidence of bereavement, trauma, or other forms of significant hardship;

      • Military service.

    • If a school or individual submits or emails a request to make a change to their registration, an explicit confirmation email must be received from the Secretary-General or Under Secretary-General of Delegations in order for that change to be valid. Otherwise, the school will be held responsible for paying the full balance owed prior to the change. Please follow up with us if you do not receive a confirmation regarding your delegation change.

    • In the event of inclement weather, poor transport, illness or any other extenuating circumstance that prevents a delegation from attending the conference the school or organization supporting the delegation will still be responsible for paying the delegation’s balance in full.

    • YMUN South Asia is not responsible for failure to make travel and accommodation arrangements on time. If travel or accommodation arrangements are not made on time, and affect conference attendance, YMUN South Asia is not responsible for refunds or liability.

    • YMUN South Asia is not responsible for inability to make travel and accommodations or securing visas. For delegations requiring a visa invitation letter, please keep in mind the time it will take to process your visa letters after you submit your information.

    • Delegation fees must be sent to our account; we are not responsible for funds transferred to the wrong account or failure to receive payments that are not proven with a receipt.

    • Our account information will be available after your registration is received.

• Schedule
  YMUN South Asia reserves the right to change the schedule as seen fit and necessary by the Secretary-General.

• Exceptions and Violations
  The Secretary-General, Director-General of Operations, and Director-General of Committees are the only ones who are allowed to grant exceptions or extensions to conference policies and deadlines. Neither YMUN South Asia nor Yale International Relations Association is liable for erroneous statements made by other members of YMUN South Asia staff or representatives or agents regarding conference policies listed herein or otherwise. Violation of the policies herein mentioned may result in the revocation of assigned seats with no refund, expulsion, and prohibition from future YIRA conferences around the world.

  Last Updated: May 15th, 2026